C# Renewal Instructions – Bookstore Purchases and Duplicating Services

• Use of your Bookstore C#: Purchases should be for office or instructional supply items, and items must be $199.99 or less per item (lottery funds may not be used for non-instructional supplies). These purchases should be limited to immediate/emergency needs only, and no personal use, gift items, or gift cards are to be purchased using the ‘C’ account.
• Use of your Duplication C#: Users are authorized to make copies, in addition to purchasing letterhead, envelopes, and other specialty paper products from the Duplication department.

Instructions on how to complete the C# Request and Authorization Form

1. Every department that utilizes a C# must complete a new form annually.
2. If your department had a C# last year, please mark the ‘Revised Request’ box and reuse your number. If this is a completely new grant or department request, mark the ‘New Request’ box.
3. List the expenditure District GL Account String the expenses are to be charged to.
4. List the employees who are authorized to make charges in the Bookstore & Duplication Department. Please attach a list if more than 5 people are being authorized. This list should be in alphabetical order by last name and should include employee ID#s. Employees should also be listed in the LBCC Phone Directory.
5. Employees who are authorized to make purchases from the Bookstore should be informed on the appropriate use of the ‘C’ account (see Use of Bookstore C# above).
6. The annual dollar limit is only used for the Bookstore. The Duplication Department does not limit annual spending. However, budget constraints do limit both annual duplicating expenses and bookstore expenses.
7. This form must be signed and dated by the appropriate administrator.
8. Once received by Fiscal Services, the applicable expenditure account will be checked to ensure there is an available budget. If a new C# is requested, the requestor will be e-mailed the C#. Fiscal Services will forward the request to the Bookstore and the Duplication Department.

Instructions on how to make changes to your initial request and authorization:

• To make changes to your Duplication user listing: Please complete the C# User Updates for Duplication Department Form, and email directly to the staff listed on the form. No hard copy signature is required. Please do not send User Updates to Fiscal Services.
• To make changes to your Bookstore user listing: Please complete the C# User Updates for Bookstore Form, and email directly to the staff listed on the form. No hard copy signature is required. Please do not send User Updates to Fiscal Services.
• To make changes to your annual Bookstore $$ limit: Changes to the annual dollar limit for bookstore charges should be made on the C# Request and Authorization Form. Please mark the Revised Request box, and return the completed hard copy form (including administrator’s signature) to Elyse Nuguid, Fiscal Services – Y14.