Disposal, Donation, and Transfer of Computer Equipment
Information Security Procedure
Information Security Procedures (ISPR) provide formal methods for which Information Security Regulations, Standards, and Best Practices are conducted.
The Long Beach Community College District Purchasing Manual, section 28.0 (see Purchasing Forms under Contracts and Purchasing), details procedures for managing Obsolete Equipment or Surplus Disposal, Donations from the College, and Donations to the College. All transfers, disposals, and donations of equipment to or from District departments, including ITS, must follow District procedure unless otherwise stipulated by the warehouse.
One of the primary reasons for such procedures is to prevent chain-of-custody failures, especially those failures that result in the theft of property. For instance, by not following District protocol, the simple gesture of someone donating a laptop to a department can turn into an opportunity for someone else to sell it on the internet (along with someone’s personal information, a breach of software licensing, etc.). As a result, all physical donations (computers, monitors, printers, hard drives, etc.) must follow District procedure.
Correspondingly, when ITS has the opportunity to donate surplus equipment to instructors or labs for instructional purposes, District procedure must be adhered to. In the event that one department wishes to donate computer equipment to another, ITS’ role in the process shall be to assist with defining what equipment is to be transferred and to function as a liaison between both parties and the warehouse.